Privacy Policy & Data Protection

1. Data Controller Information

This Privacy Policy governs the collection, use, and safeguarding of information collected by VettedChina Operations Desk ("VettedChina", "we", "us", or "our"), an independent third-party quality inspection, factory audit, and supply chain verification service operating across China's manufacturing clusters.

For data privacy inquiries, requests to delete or export personal data, or GDPR compliance inquiries, you may contact our designated Data Protection Officer at [email protected].

2. Categories of Information We Collect

To execute rigorous on-site factory inspections, laboratory testing, and supplier audits, we collect the following categories of information:

• Client Identification & Communications: Full name, corporate email address, WhatsApp/WeChat/Telegram contact, corporate domain, and billing address.
• Inspection & Production Specifications: Purchase orders (PO), product specifications, CAD drawings, golden sample photos, AQL sampling criteria, barcode labeling requirements, and customized testing protocols.
• Vendor & Manufacturing Site Intel: Supplier contact personnel, factory street address, GPS site coordinates, workshop point of contact, and manufacturing licensing documentation.
• Forensic Inspection Evidence: High-resolution timestamped photos, 4K video evidence, non-conformity defect logs, calibration records of test instruments, and signed factory debriefing acknowledgment sheets.
• Technical & Browsing Telemetry: IP address, browser type, language preferences, operating system, referring URL, and session analytics collected via essential and functional cookies.

3. Legal Basis & How We Use Your Data

We process your data strictly under recognized international legal frameworks (including GDPR Article 6):

4. Cookies & Local Storage Policy

We use cookies, web beacons, and local storage tokens to ensure secure browsing and consistent user experience:

• Strictly Necessary / Essential Cookies: Required for CSRF security protection, account sessions, device responsiveness, and cookie consent preferences. These cannot be switched off.
• Localization & Preference Cookies: Stores your chosen operating language (e.g. English, Spanish, Arabic) and preferred measurement units (Metric/Imperial) across visits.
• Anonymized Operational Analytics: Measures page response latency and interaction with the AQL calculator without identifying individual buyers.

You can adjust your cookie preferences at any time by clicking the Cookie Settings link at the bottom of our website or configuring your browser to block third-party tracking.

5. Data Security & Retention Safeguards

We employ defense-in-depth security standards to protect confidential inspection materials:

• Encryption in Transit & At Rest: All data transmitted via HTTPS/TLS 1.3 with AES-256 encrypted archival storage.
• Role-Based Access Controls: On-site field auditors only receive supplier factory data necessary for the scheduled inspection day. Client master portfolios and pricing negotiations remain strictly segmented.
• Clean Desk & Anti-Leak Policy: Auditors are contractually bound by non-compete and non-disclosure agreements under PRC and international commercial law.

6. Your Data Subject Rights (GDPR & CCPA)

Depending on your geographic jurisdiction (such as the EU, UK, or California), you possess explicit legal rights:

• Right to Access & Portability: Request an export of your company records, inspection archive, and communications in machine-readable JSON/PDF format.
• Right to Rectification: Promptly correct erroneous factory specifications, contact persons, or billing credentials.
• Right to Erasure ("Right to Be Forgotten"): Request complete purging of your past inspection records upon closing commercial contracts, subject to mandatory tax records retention.
• Right to Object & Restrict Processing: Opt out of non-essential analytical cookies or marketing notifications at any point.

7. International Data Transfers & Contact

Because our on-site engineers operate directly within China's manufacturing hubs while serving global buyers, data transfers occur across international borders protected by Standard Contractual Clauses (SCCs). To exercise your rights or contact our privacy operations desk: